StaffSync is a productivity tool that seamlessly automates creating rosters, managing payroll and finding casual staff. Get started and stay connected with your staff through the StaffSync App.
StaffSync makes creating rosters, managing payroll and finding casual staff easier than ever before
Digitise Your Casual Staff Processes
Free up valuable management time by using technology to replace manual processes such as phone calling, texting and keeping paper records. Send automatic notifications to all involved in the process, including rostering and payroll functions.
Rostering
Create simple and easy to use rosters and communicate these to your staff through the StaffSync App.
Use historic customer sales data to drive the number of staff you need at different times of the day to optimise staffing levels.
Payroll Integration
Our built in payroll integration module automates the creation of timesheets and passes this information onto your payroll provider for a quick and accurate payroll processing. StaffSync allows you to obtain approvals from your store management staff and to make amendments to time sheets in the payroll module to further streamline payroll processing.
Better Communication With Your Casual Staff
Instant communication with your casual staff. Contact multiple staff with one notice, with only the casual staff that are available being notified –casual staff have all the information they need for each job saved on their mobile phone, and can block days off when they are not available.
Onboarding
StaffSync’s onboarding functionality enables you to capture key details about your new staff such as drivers licences, registration numbers, and expiration dates.
Training and Compliance
Use the system monitor staff induction, training and compliance and to break the employees skills into skill sets which can be used when searching for staff to fill rosters.
Rostering
You don’t need a university degree to create rosters with StaffSync. ‘Simple’ and ‘intuitive’ are the words we hear when people use this module.
Simply assign staff by clicking on their thumbnail picture. When staff are on leave, click on their thumbnail and then either automatically assign another staff member or create a job notification to notify your casual staff.
When you have finished, hit the ‘Update’ button and your roster for the week will be updated on your staff’s app.
Use our One Click Break function to add breaks into the daily staff schedules – quickly informing them when they are scheduled to take breaks, and allowing you to easily stagger staff breaks across the day.
Casual Workforce Management
It takes less than a minute to send out a job notification – and you can send this to one or to thousands of casual employees. StaffSync lets you send these all at once, or to tier the notifications so that your most preferred casuals receive the notification first.
Employees need to download our free StaffSync App (both Android and Apple) to receive these notifications, and can respond to your notices with a minimum of two touches of their phone.
Casual employees have the opportunity to update their availability on a self managed calendar giving you a live picture of their availability.
You can then choose the best person from those that apply, which then triggers automatic notifications being sent to all others involved in the process – confirming if they have been given the job or not.
Employee Profile
Free yourself from stacks of paper and records that are painful to access when you need it the most.
StaffSync will let you
- Create and manage employee profiles
- Access these profiles from any device, wherever you are
- Upload all employment documents to one place
- (Employment Agreements, Qualifications, Reviews, Payroll Documents, CV etc)
- Monitor expiration dates, to ensure that your staff comply with all regulations.
- Sort and find employees who match the skill sets you require
- Create role specific requirements and ensure compliance whilst rostering
- Create a data trail for auditing purposes
StaffSync will stop employees who are not compliant from entering your rosters. Employees can update their details, manage their calendar all on an easy to use self managed App.
System Integration
StaffSync has been built to talk and listen to other systems.
We currently interface with
- Payroll Providers
- Customer Management Systems
- Student Management Systems
- Customer Relationship Management Systems
- Onboarding and Recruitment Systems; and
- Invoicing and other Financial Systems
Our built in payroll module will send your payroll provider with the information required through an API or csv file transfers to successful process payroll.
StaffSync will allow you to obtain approvals and make amendments to time sheets in the payroll module to streamline payroll processing.
All changes or amendments are automatically recorded in the Audit trail attached to each timesheet.
Reporting
A simple but powerful reporting module generates a number of reports such as
- Monthly usage Report
- Staff absence Report
- Group Leave Report
- Employee Leave History
- Casual Staff Report
StaffSync uses a live Dashboard to allow you to monitor trends and better use your human resources, creating a more engaged workforce.
For businesses with smaller units, StaffSync enables reporting at a head office, regional, department and unit level.
StaffSync integrates with all Payroll systems and HR systems that use an API – meaning that all employment information can be transferred directly to other enterprise systems with the click of a mouse.
Customised With Your Brand
You have two choices when using StaffSync – either use our App or (for a little extra) we will replicate our App and build it with your own branding and logos. Both options will be made available on the Apple App store and Google Play Store. StaffSync will be responsible for all the maintenance and support.
Once downloaded, your employees can view their schedule, manage their calendars and receive job notification via the app.
